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Document & Certificate Management

Centralize, track, and automate supplier documents and certificates to ensure compliance and eliminate manual effort.

Take a Tour

Take a Tour

The illustration depicts a large gear with an Excel icon, a document, a magnifying glass, and a checkmark symbolizing efficiency in data analysis and processing.

Before Prospeum

Before Prospeum

Before Prospeum

Unorganized documents

Outdated and/or missing documents

High manual effort for document management and retrieval

After Prospeum

After Prospeum

After Prospeum

Automated document collection

Automated document updates and notifications

Centralized document storage

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Prospeum made document management effortless—no more cluttered folders or slow searches. Everything is centralized, automated, and instantly accessible.

Prospeum made document management effortless—no more cluttered folders or slow searches. Everything is centralized, automated, and instantly accessible.

Profile Picture Dirk B

Dirk Baumann

Head of Central Procurement

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Prospeum made document management effortless—no more cluttered folders or slow searches. Everything is centralized, automated, and instantly accessible.

Profile Picture Dirk B

Dirk Baumann

Head of Central Procurement

A digital interface displays icons representing different document types, including a certified file, a signed document with a pen, a plain text document, an Excel sheet, and a PDF file, suggesting diverse document management capabilities.

Centralized document storage

Centralized document storage

Store all supplier documents and certificates in one place. Prospeum ensures easy access, full transparency, and streamlined compliance management without manual tracking.

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Document Collections & Updates

Document Collections & Updates

Automate document collection with seamless supplier uploads and real-time validation. Prospeum tracks expirations and triggers renewal requests, keeping records accurate and compliant.

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AI Analytics & Compliance Checks

AI Analytics & Compliance Checks

Prospeum’s AI extracts document data, cross-checks it against internal requirements, and flags compliance issues—reducing manual effort and ensuring procurement accuracy.

Explore in Detail

Centralized document storage

Store all supplier documents and certificates in one place. Prospeum ensures easy access, full transparency, and streamlined compliance management without manual tracking.

A digital interface displays icons representing different document types, including a certified file, a signed document with a pen, a plain text document, an Excel sheet, and a PDF file, suggesting diverse document management capabilities.
A digital interface displays icons representing different document types, including a certified file, a signed document with a pen, a plain text document, an Excel sheet, and a PDF file, suggesting diverse document management capabilities.

Explore in Detail

Document Collections & Updates

Automate document collection with seamless supplier uploads and real-time validation. Prospeum tracks expirations and triggers renewal requests, keeping records accurate and compliant.

A table displays document details including titles, creation dates, validity periods, validity status, and renewal request status, with indicators such as "Renewed" and "Submitted."
A table displays document details including titles, creation dates, validity periods, validity status, and renewal request status, with indicators such as "Renewed" and "Submitted."

Explore in Detail

AI Analytics & Compliance Checks

Prospeum’s AI extracts document data, cross-checks it against internal requirements, and flags compliance issues—reducing manual effort and ensuring procurement accuracy.

The image features a set of icons representing various document types, including PDF, certified document, Excel sheet, and signed document, followed by a section titled "Smart Request" with items indicating approval, warning, and error statuses.
The image features a set of icons representing various document types, including PDF, certified document, Excel sheet, and signed document, followed by a section titled "Smart Request" with items indicating approval, warning, and error statuses.

Explore in Detail

Frequently asked questions

Frequently asked questions

What are important supplier documents?

Does Prospeum manage supplier certificates?

Is Prospeum a document management system?

Should I use Prospeum when I already have a DMS?

What information can Prospeum AI extract from documents?

Ready to build your team's dream SRM?

Experience the power of data-driven decision-making with lean and easy-to-use workflows today.

Book a Demo

Image visualizing a supplier overview list in Prospeum

Ready to build your team's dream SRM?

Experience the power of data-driven decision-making with lean and easy-to-use workflows today.

Book a Demo

Image visualizing a supplier overview list in Prospeum

Ready to build your team's dream SRM?

Experience the power of data-driven decision-making with lean and easy-to-use workflows today.

Book a Demo

Image visualizing a supplier overview list in Prospeum

Ready to build your team's dream SRM?

Experience the power of data-driven decision-making with lean and easy-to-use workflows today.

Book a Demo

Image visualizing a supplier overview list in Prospeum